CALL FOR TREASURER for Sparrow Arts Society

Would you like to make a difference in Calgary's arts community through strong financial leadership? Join Sparrow Arts Society as our Treasurer.

Position Title: Treasurer (volunteer position)
Reports To: Board of Directors and President

Role Summary

The Treasurer is a key member of the Board of Directors, responsible for the financial stewardship of Sparrow Arts Society. This is a hands-on role within a small, volunteer-led organization. The Treasurer ensures that the Society maintains transparent, accurate, and responsible financial practices and supports the President with bookkeeping and QuickBooks as needed.

Key Responsibilities

1. Financial Oversight

  • Monitor the financial position of the Society and communicate any risks or concerns to the Board.

  • Ensure internal controls and financial practices are sound and appropriate for a small non-profit.

  • Review monthly bank statements, financial reports, and account reconciliations.

2. Budgeting

  • Collaborate with the President to prepare the annual budget.

  • Present the draft budget to the Board and support tracking performance against it.

  • Participate in financial planning to support programs and sustainability.

3. Reporting

  • Ensure monthly or quarterly financial reports are prepared and reviewed by the Board.

  • Present year-end financial statements at the Annual General Meeting (AGM).

  • Assist with preparation for annual financial reviews or audits if required.

4. Compliance and Filings

  • Ensure timely and accurate submission of all government filings (e.g., CRA, Alberta registries).

  • Oversee appropriate documentation of revenues, expenses, and funder requirements.

5. Bookkeeping & QuickBooks Support

  • Support the President in maintaining up-to-date and accurate records in QuickBooks.

  • Help with account coding, reconciliations, and transaction tracking as needed.

6. Fund Development Support

  • Track restricted funds and provide necessary financial data for grant applications and reporting.

  • Contribute to financial planning for donations, sponsorships, and fundraising initiatives.

7. Financial Policies

  • Assist in developing and maintaining financial policies and procedures.

  • Review and recommend updates to signing authority, reimbursement processes, and financial controls.

Time Commitment

  • Attend 6–8 board meetings per year (virtual or in person).

  • Approx. 4–6 hours per month, with additional time during budgeting, grant reporting, or AGM prep.

  • Participate in annual planning sessions and AGM.

  • Be available for check-ins with the President as needed.

Skills & Experience

Ideal candidates will have:

  • Financial literacy and experience with budgeting and reporting.

  • Familiarity with QuickBooks or willingness to learn.

  • Understanding of non-profit or charitable financial practices (asset, not required).

  • Strong organizational and analytical skills.

  • A commitment to transparency, accuracy, and ethical stewardship.

  • Ability to communicate financial matters clearly to a diverse Board